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Adding a shared calendar

Before you start

  1. If you don’t have one already, you will need a Google account. Use the link below.

Google Account Signup (You can use an existing non-Google email address to setup your account)

  1. Once you have setup your account email with your account email address. Depending on what you selected this could be a new Gmail address or your existing email address.
  2. Once we have your email address that is registered with Google, We will email you a calendar sharing link.

Accessing the calendar.

  1. Open a browser window and go to .
  2. If not already, You will need to sign in to your account.
  3. Once signed in, click the 9-dot menu and look for the calendar icon.

Adding entries to the calendar.

4. The main calendar window appears as below.

  • You can scroll through months using the buttons (Position 1)
  • Ensure month view is selected (Position 2)
  • The calendars you own or have control of, will be listed down the left-hand side. You can use the ticks to either display or hide the calendar. (Position 3)

5. To add a new entry, scroll to the correct month and click in an empty space on the day required. You will see a window similar to the one below.

  • Add a title (Position 1)
  • Ensure the correct date is selected. (Position 2)
  • Click the “Add Time” button to set a time for the event (Position 3)
  • Add a location. Google recognises most places. (Position 4)
  • Add a description for the event (Position 5)
  • Important. Ensure the correct calendar is selected. Google will probably select your personal calendar by default.
    Click the calendar (Position 6) and select the calendar you have been assigned
  • Click save (Position 7) and your event will become live on the calendar.

    6. As a final confirmation that all has worked as it should. Go to and look for your calendar entry.
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